Job Information

Organization: CP Rochester

Posting Start: 08/23/2022

Location: Rochester

Job Title: Payroll Coordinator

Posting End: 09/02/2022

A Brief Job Description:

We are currently seeking a Payroll Coordinator to join our CP Rochester Financial Services team.

Position Type and Expected Hours of Work:

This is a full-time position. Days and hours of work are Monday through Friday, 7 hours per day during business hours.


The Payroll Coordinator is primarily responsible for running the bi-weekly payroll and maintaining payroll files for CP Rochester. The Payroll Coordinator ensures that pay is processed on time, accurately, and in compliance with both government regulations and internal policies.

Essential Functions:

  1. Imparts agency philosophy of “Equal Opportunity, Independence and Realization of Individual Potential” to children, families, program staff and community resources.
  2. Maintains confidentiality of information relating to employees, individuals, and their families in accordance with agency policy.
  3. Reviews Time & Attendance, salary statements, mileage reimbursements and tax information for bi-weekly payroll.
  4. Assists employees with payroll questions and system access and has a high-level knowledge of the payroll system.
  5. Uses labor distribution information to produce payroll, accrual, benefits, and unemployment general journal entries and payroll bank entries.
  6. Performs monthly payroll, insurance, and benefit reconciliations.
  7. Assists with the annual 403B match calculation for CP Rochester.
  8. Performs biannual PTO valuation and HRB valuation calculation.
  9. Reviews quarterly tax information from the payroll processing company tax filing service for accuracy.
  10. Prepares information for W-2 processing, reconciles to payroll and disburses to employees.
  11. Maintains PTO records for all eligible employees.
  12. Prepares check requests related to payroll processing system and unemployment.
  13. Assists the Associate Director, VP of Finance, and CFO with cost reporting, budgeting, and CFR requirements as needed.
  14. Assists in annual year-end financial audits and annual worker’s compensation audit.
  15. Participates in Finance Department meetings.
  16. Adheres to the agency’s policies and procedures as well as department guidelines.
  17. Performs other duties at the discretion of the Accounting Supervisor.
  18. Maintains a high level of confidentiality.
  19. Participates in conferences, workshops and in-service training as needed or recommended to enhance job skills and personal growth and development.
  20. Adheres to agency’s policies and procedures as well as department guidelines.

Competency Requirements

  1. Demonstrated ability to multi-task and problem-solve.
  2. Communication proficiency.
  3. Ethical practice.
  4. Business Acumen.
  5. Organizational skills

Salary:  Commensurate with experience

What We Offer:

  • Competitive pay rates and flexible benefit package to include:
  • Affordable medical insurance with health reimbursement account
  • Dental and vision insurance
  • Company-paid life insurance
  • 403(b) with employer match
  • Paid Time Off starting at 17 days per year, plus paid sick leave
  • 8 paid holidays per year


  1. 2 years of experience preferred or Associates Degree in Accounting. In some cases, an equivalent combination of education and experience may be acceptable.
  2. Experience with Microsoft Great Plains a plus.
  3. Excellent multi-tasking, organizational, and problem-solving skills
  4. Demonstrated ability to establish positive working relationships with agency employees and management.
  5. Excellent oral and written communication skills.
  6. Demonstrated ability to maintain confidentiality.

Apply Online

Contact Information:

To be considered for employment, please apply on-line complete the employment application/questionnaire: